Privacy Policy – SAMBA-aesthetics

Last updated: 04/10/2025

1. General Information

SAMBA-aesthetics places great importance on protecting your personal data and your right to privacy.
We process your data in accordance with the European General Data Protection Regulation (GDPR) and other applicable legislation.

This privacy policy explains what data we collect, why we collect it, and how we protect it.

2. Data Controller

SAMBA-aesthetics
Email: beauty@samba-aesthetics.be
Website: https://www.samba-aesthetics.be

SAMBA-aesthetics is responsible for processing personal data as described in this privacy policy.

3. What Personal Data Is Collected?

We only collect data that you provide through:

  • the contact form on our website,
  • the request form for demos or publications,
  • direct emails or phone calls.

The data that may be collected includes:

  • First name and surname
  • Email address
  • Phone number
  • Company name / practice name
  • Profession / function (optional)
  • Your message or inquiry

4. Processing Purposes

We use your personal data exclusively for:

  • responding to your questions or requests,
  • preparing quotations or proposals,
  • organizing demos or consultations,
  • sending scientific publications upon request,
  • administrative follow-up and customer management,
  • legal obligations (such as accounting and invoicing).

Your data is not used for automated decision-making or profiling.

5. Legal Basis for Processing

We process your personal data based on:

  • Consent – when you voluntarily enter your data in a form or contact us by email.
  • Contract – when you are a customer or request a quote.
  • Legal obligation – when we must retain certain data for fiscal or administrative purposes.

6. Retention Period

We do not keep your data longer than necessary to achieve the purposes for which they were collected.

  • Contact requests: maximum 12 months after last contact.
  • Customer data: for the duration of the collaboration and up to 7 years after termination (legal accounting).

7. Sharing of Personal Data

Your data is not sold, rented, or commercially shared with third parties.
Data may only be shared with:

  • trusted partners acting as processors (such as hosting providers or mail servers),
  • when legally required.

These parties process data exclusively according to our instructions and in compliance with GDPR.

8. Protection of Your Data

We take appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse.
Examples:

  • secure SSL connection (https),
  • limited access to personal data,
  • encrypted storage and regular backups.

9. Your Rights

You have the right at all times to:

  • access your data;
  • have your data corrected or deleted;
  • withdraw your consent;
  • object to the processing;
  • have your data transferred (right to data portability).

You can exercise these rights by sending an email to beauty@samba-aesthetics.be.

10. Cookies

Our website uses cookies to improve user experience and collect anonymous statistics.
You can block or delete cookies through your browser settings.
More information can be found in our separate Cookie Policy.

11. Changes to this Privacy Policy

SAMBA-aesthetics reserves the right to modify this policy when necessary.
The most recent version is always available at https://www.samba-aesthetics.be/privacybeleid.

12. Contact

Do you have questions about this privacy policy or about the processing of your data?
Please contact us via:
✉️ beauty@samba-aesthetics.be

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